Tagged Posts: Planning

Priority, Urgency, Status and Progress of Tasks

A project, contrary to what one might think, is not a simple, lineal sequence of tasks. There are often overlapping tasks within a project or even between different projects. In these cases, it is essential to have clear criteria to help us choosing in which tasks should we focus our efforts in every moment; that is, we need a way to analyze the priority, urgency, status and progress of the different tasks.

Priority and urgency are concepts that sometimes are confused but which are related to very different issues. Urgency –a clearer concept– has to do with the existing time restrictions (ie. the estimated time to fulfill it) and the need to meet deadlines.

On the other hand, priority is a more complex variable but it’s also more important. When setting the priority of each task, different aspects should be taken into account:

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The Gantt Chart, Your Best Friend in Project Management

Hi!

We have previously talked about the main key points in Project Management and how planning is vital to achieve all the goals of our projects. So today we want to present one of the main tools used for effective project and task management, the Gantt Chart.

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Project Management & the Academy Awards Ceremony

Last February 27th, the 83rd edition of the prizes awarded by the Academy of Motion Picture Arts and Sciences, also known as the Oscars, took place in Los Angeles, California.

For that reason, we want to use this week’s post to speak about the organization of events, thinking of them as projects. In the case of the Oscars, the goal is to hold a ceremony where the prized awards are given to professionals in the film industry to recognize their valuable work during the year. This year’s ceremony has brought the following figures:

  • 5,755 members of the Hollywood Academy of Motion Picture Arts and Sciences voted.
  • The Kodak Theater has a capacity of 3,300 people.
  • 40 ushers were working during the ceremony.
  • 240 extras were hired to fill the empty spaces inside the theater.
  • 283 media were officially accredited to the ceremony.
  • 89 photographers and 123 journalists were located at the sides of the red carpet.
  • 300 employees were hired to work in the Oscars’ office.
  • 1,500 guests attended the official celebration at the Governors Ball.
  • 900 employees were hired for the after-party.

Resources had to be perfectly assigned and grouped into pre-planned tasks. And there were time and financial limits that had to be observed. Clearly, for cases like this one, it is necessary the presence of a team leader to coordinate and ensure that the objectives are met.

How does project management apply to the organization of events?

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2011: 11 New Year’s Resolutions to Improve the Management of your Projects

Hello!

2010 is in its way out and 2011 is almost here. Now it is the moment to think about how this year was and to gather all the resolutions for a new period full of new projects.

Resolutions 2011

We want to take this opportunity to share with you our new year’s resolution list to improve how projects are managed in 2011:

  1. Wait until January, 2nd, and take a well deserved rest on the 1st :lol:
  2. Take a look back and assess the good and the bad from 2010.
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The Importance of Good Project Planning

After our last article where we told you how our logo was created, it is time to resume the series of posts on the keys of failure in project management. Of those 6 key factors that we identified, we have had already the opportunity to talk about the importance of teamwork, the definition of the project objectives and the use of appropriate methodology. On this occasion, we will analyze the risk of planning the project in the wrong way and its impact on their subsequent implementation and monitoring.

Doolphy_The Gantt Chart
One of the most common mistakes in this area is given by the mismatch between project objectives and the resources and time to reach them. Sometimes, ignorance or lack of experience in the execution of a particular type of project may lead to underestimating the time and resources needed for its realization. To avoid this it is necessary to identify the tasks to be carried out and anticipate any possible deviations that may occur within the natural discourse of the project.

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