A project, contrary to what one might think, is not a simple, lineal sequence of tasks. There are often overlapping tasks within a project or even between different projects. In these cases, it is essential to have clear criteria to help us choosing in which tasks should we focus our efforts in every moment; that is, we need a way to analyze the priority, urgency, status and progress of the different tasks.
Priority and urgency are concepts that sometimes are confused but which are related to very different issues. Urgency –a clearer concept– has to do with the existing time restrictions (ie. the estimated time to fulfill it) and the need to meet deadlines.
On the other hand, priority is a more complex variable but it’s also more important. When setting the priority of each task, different aspects should be taken into account: