When you talk about the return of a project, your mind immediately thinks of the economic benefit to be obtained. But return is a broad concept that, depending on the type of project, may include more qualitative and intangible aspects, such as the acquired knowledge, the achieved operational improvements or even the “social return”, derived from those benefits that a project can bring to the environment where it is developed. For instance, that can be especially relevant in solidarity projects like those developed by NGOs within their social function.
However, no doubt that, in many projects, there is an essential explicit goal to achieve profitability. The clearest example that we can find is one in which a project is developed based on a price. This price can be either previously agreed with a client or established as the budget of the project by the organization that is undertaking it.
We have already talked about time management in previous posts, as we believe that it is one of the main challenges any worker faces in his or her day to day work. We can summarize the rules or tips to achieve the goal of managing time in an optimized way in 3 points:
A project, contrary to what one might think, is not a simple, lineal sequence of tasks. There are often overlapping tasks within a project or even between different projects. In these cases, it is essential to have clear criteria to help us choosing in which tasks should we focus our efforts in every moment; that is, we need a way to analyze the priority, urgency, status and progress of the different tasks.
Priority and urgency are concepts that sometimes are confused but which are related to very different issues. Urgency –a clearer concept– has to do with the existing time restrictions (ie. the estimated time to fulfill it) and the need to meet deadlines.
On the other hand, priority is a more complex variable but it’s also more important. When setting the priority of each task, different aspects should be taken into account:
Many times we look back to see if we have made good use of our time, whether in our leisure moments –as when we’re back from a trip–, or in our work. But, when speaking about projects, why is it so necessary to know how I spend my time?
Having this information will be very useful at different stages during a project development. In this regard, we can emphasize 3 big benefits:
Today, we’re introducing you the system of roles and permissions for the users in your team.
What are roles and permissions? How can they help us?
A rol is a set of permissions on specific areas and functionalities of Doolphy which can be configured to define what each user can do in the application.
Thanks to this system you can create a set with a number of different roles that later can be assigned to users depending on the work that they have to carry out.
Some time ago, we wrote about the importance of monitoring project development, and reports are essential to fulfill that mission. They provide information about a certain period of time so that we can easily analyze, draw conclusions and make decisions about our projects. Thus they are a key element that allows us to improve.
So far, we have written about our new application and about the model in which it is based. Why is it important for a company to have a tool to manage its projects? Given the current situation of all companies, we all find the necessity of working harder, faster and in several projects at the same time, optimizing expenses in order to obtain the best profitability possible. To achieve this goal the best movement is to learn how to organize our resources and employee time to maximize the functionality of our company. This is not easy though. When a company deals with several projects at the same time, and is possibly composed by a multidisciplinary or geographically distributed team, communication issues may arise. E-mail, telephone, meetings can be used to improve the situation but they aren’t necessarily the best possible way.
This issue is addressed by a number of software solutions such as video conferences, instant messaging, synchronization tools, social networks, etc. However today we want to comment on a tool that is gaining a lot of traction lately: the project management software on demand.