Project Manager: The Art Of Management

A few weeks ago, we wrote in the Doolphy Blog about the figure of the project manager. We listed each one of the features that are essential for that role. The conclusion was that management, leadership, communication and organization are skills that have to be necessarily found in any good project manager.

This time, we want to focus on the first one: the management skills. A project manager has to be good in the following tasks:

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How To Measure The Project Return

When you talk about the return of a project, your mind immediately thinks of the economic benefit to be obtained. But return is a broad concept that, depending on the type of project, may include more qualitative and intangible aspects, such as the acquired knowledge, the achieved operational improvements or even the “social return”, derived from those benefits that a project can bring to the environment where it is developed. For instance, that can be especially relevant in solidarity projects like those developed by NGOs within their social function.

However, no doubt that, in many projects, there is an essential explicit goal to achieve profitability. The clearest example that we can find is one in which a project is developed based on a price. This price can be either previously agreed with a client or established as the budget of the project by the organization that is undertaking it.

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Time: The Importance Of Its Management and Monitoring

This week we will continue to introduce the new reports that we released in Doolphy recently. This time, it is the turn of the new “Time Report”.

We have already talked about time management in previous posts, as we believe that it is one of the main challenges any worker faces in his or her day to day work. We can summarize the rules or tips to achieve the goal of managing time in an optimized way in 3 points:

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Priority, Urgency, Status and Progress of Tasks

A project, contrary to what one might think, is not a simple, lineal sequence of tasks. There are often overlapping tasks within a project or even between different projects. In these cases, it is essential to have clear criteria to help us choosing in which tasks should we focus our efforts in every moment; that is, we need a way to analyze the priority, urgency, status and progress of the different tasks.

Priority and urgency are concepts that sometimes are confused but which are related to very different issues. Urgency –a clearer concept– has to do with the existing time restrictions (ie. the estimated time to fulfill it) and the need to meet deadlines.

On the other hand, priority is a more complex variable but it’s also more important. When setting the priority of each task, different aspects should be taken into account:

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Do I Really Know How I Spend My Time?

Many times we look back to see if we have made good use of our time, whether in our leisure moments –as when we’re back from a trip–, or in our work. But, when speaking about projects, why is it so necessary to know how I spend my time?

Having this information will be very useful at different stages during a project development. In this regard, we can emphasize 3 big benefits:

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The Gantt Chart, Your Best Friend in Project Management

Hi! We have previously talked about the main key points in Project Management and how planning is vital to achieve all the goals of our projects. So today we want to present one of the main tools used for effective project and task management, the Gantt Chart. Doolphy Planning Report Read more »

Project Management & the Academy Awards Ceremony

Last February 28th, the 88th edition of the prizes awarded by the Academy of Motion Picture Arts and Sciences, also known as the Oscars, took place in Los Angeles, California.

For that reason, we want to use this week’s post to speak about the organization of events, thinking of them as projects. In the case of the Oscars, the goal is to hold a ceremony where the prized awards are given to professionals in the film industry to recognize their valuable work during the year. This year’s ceremony has brought the following figures:

  • 6,261 members of the Hollywood Academy of Motion Picture Arts and Sciences voted.
  • The Dolby Theater has a capacity of 3,400 people.
  • 60 ushers were working during the ceremony.
  • 288 media were officially accredited to the ceremony.
  • 63 photographers and 36 journalists were located at the sides of the red carpet.
  • 300 employees were hired to work in the Oscars’ office.
  • 1,500 guests attended the official celebration at the Governors Ball.

Resources had to be perfectly assigned and grouped into pre-planned tasks. And there were time and financial limits that had to be observed. Clearly, for cases like this one, it is necessary the presence of a team leader to coordinate and ensure that the objectives are met.

How does project management apply to the organization of events?

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Project Management & Time Tracking, A Perfect Marriage?

“A man who dares to waste one hour of life has not discovered the value of life” (Charles Darwin)

Today we want to bring out a discussion about a valuable resource than, more often than not, we want to multiply or stop: time.

The evolution of technology has brought us new ways to find out how we’re distributing time, especially at the workplace, and project management is a particular case where this effect is noticeable. When we are immersed in the execution of a project it is very important to know how much time we are spending on it. But, why? We want to show you 4 benefits that arise from the use of time-tracking tools in your project management for both those of you who occupy the position of project manager and the rest of members of the project:

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Roles and Permissions in Doolphy

Today, we’re introducing you the system of roles and permissions for the users in your team.

What are roles and permissions? How can they help us?

A rol is a set of permissions on specific areas and functionalities of Doolphy which can be configured to define what each user can do in the application.

Thanks to this system you can create a set with a number of different roles that later can be assigned to users depending on the work that they have to carry out.

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